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Services

Our Bookkeeping Services

After more than a decade in the industry, we know data-keeping and attention to detail are vitally important for a business’s financial success. Our bookkeeping services range from basic billing and payroll to ongoing monitoring and financial reporting. Although our sweet spot is small to mid-sized companies, we can scale up services as quickly as you need to match your growing business.

Our consistent, clean services keep your books accurate and organized so your business can grow and succeed.

bookkeeping services, file folders
Accounts Receivable
  • Receivables management based on individual business needs
  • Customer tracking
  • Invoicing
  • AR support
Monthly Close Out
  • Reconcile bank, credit card, and other business accounts
  • Spot checks for clean up and maintenance to keep your books accurate
  • Prepare/record monthly adjusting entries 
  • Month-end closing process
  • Monthly financial statements prepared & reviewed
  • Balance Sheet
  • Profit & Loss
  • Statement of Cash
Non-Profit Services
  • All general bookkeeping services plus added specialties geared towards your non-profit
  • Custom financial reporting as needed for advisory boards
  • Specific grant tracking geared towards your non-profit’s needs
  • Specific organizational budget tracking gear towards your non-profit needs
  • AR / AP one step further. Need-specific non-profit grants/funders tracked
  • Other non-profit specific needs customized to you
Payroll Services
  • Payroll packages customized to your business needs
  • Benefits tracking and administration
  • Garnishment tracking and administration
  • Payroll processing
  • Payroll liabilities recording and tracking
  • Quarterly and annual Federal payroll tax reporting
  • Staff on-boarding 
  • Certified payroll reports for construction based services
  • Payroll audit support as needed for your industry
  • Monthly payroll reports
Accounts Payable
  • Payables management based on individual business needs
  • Vendor tracking 
  • Loan management
  • AP support
Other Monthly Services
  • Document management
  • E-mail & phone support
  • Fixed asset management
  • Job cost reporting for industry specific needs
  • Grant tracking and administration
  • Budget tracking and administration
  • Drop off and pick up services, so you can focus on what’s most important
Year End Prep
  • 1099 tracking and year-end reporting
  • W2 tracking and year-end reporting
  • Other State and Federal specific year-end filings 
  • Collaborate with your CPA or Tax Advisor to maintain records in accordance with tax planning and preparation
  • Prepare year-end journal entries
  • Prepare year-end documents to provide accurate bookkeeping to your CPA for tax preparation. 
  • Write to CPA regarding yearly operations and analyze  
  • Record any post-tax adjusting entries provided by your CPA to keep your books accurate
Other Services
  • QuickBooks set up
  • Historical file clean up
  • Business/Specialty License Filing 
  • Other customized services based on your business needs
bookkeeping services, file folders
Accounts Receivable
  • Receivables management based on individual business needs
  • Customer tracking
  • Invoicing
  • AR support
Accounts Payable
  • Payables management based on individual business needs
  • Vendor tracking 
  • Loan management
  • AP support
Non-Profit Services
  • All general bookkeeping services plus added specialties geared towards your non-profit
  • Custom financial reporting as needed for advisory boards
  • Specific grant tracking geared towards your non-profit’s needs
  • Specific organizational budget tracking gear towards your non-profit needs
  • AR / AP one step further. Need-specific non-profit grants/funders tracked
  • Other non-profit specific needs customized to you
Payroll Services
  • Payroll packages customized to your business needs
  • Benefits tracking and administration
  • Garnishment tracking and administration
  • Payroll processing
  • Payroll liabilities recording and tracking
  • Quarterly and annual Federal payroll tax reporting
  • Staff on-boarding 
  • Certified payroll reports for construction based services
  • Payroll audit support as needed for your industry
  • Monthly payroll reports
Monthly Close Out
  • Reconcile bank, credit card, and other business accounts
  • Spot checks for clean up and maintenance to keep your books accurate
  • Prepare/record monthly adjusting entries 
  • Month-end closing process
  • Monthly financial statements prepared & reviewed
  • Balance Sheet
  • Profit & Loss
  • Statement of Cash
Other Monthly Services
  • Document management
  • E-mail & phone support
  • Fixed asset management
  • Job cost reporting for industry specific needs
  • Grant tracking and administration
  • Budget tracking and administration
  • Drop off and pick up services, so you can focus on what’s most important
Year End Prep
  • 1099 tracking and year-end reporting
  • W2 tracking and year-end reporting
  • Other State and Federal specific year-end filings 
  • Collaborate with your CPA or Tax Advisor to maintain records in accordance with tax planning and preparation
  • Prepare year-end journal entries
  • Prepare year-end documents to provide accurate bookkeeping to your CPA for tax preparation. 
  • Write to CPA regarding yearly operations and analyze  
  • Record any post-tax adjusting entries provided by your CPA to keep your books accurate
Other Services
  • QuickBooks set up
  • Historical file clean up
  • Business/Specialty License Filing 
  • Other customized services based on your business needs

Specialized Industries

Non-profit bookkeeping

Running a business is hard enough, but running a non-profit? Your to-do list can get extra complicated. As a local non-profit finance director, Ashley learned the ins and outs of non-profit bookkeeping services – so much so that it became one of her specialties. We work with your non-profit to customize your specific needs to maintain compliance with your grantors, board, and community members.

Construction bookkeeping

After running the finances for her concrete business and other construction companies for many years, Ashley is well-versed in the industry and what data is relevant for strong financial growth. We take a project-driven approach that works with scattered production schedules and varying contract lengths, job costs, and construction billing. 

Process

We keep the process simple at McLean Bookkeeping so you can focus on the day-to-day. 

1

Schedule a free consultation with Ashley to go over business goals and services needed

2

Choose your customized bookkeeping services set with ongoing, quarterly, or one-time help 

3

Upload onboarding and financial documents through our secure portal. 

Your privacy is important. We invest in cyber security for an extra layer of protection for our clients. 

4

Provide ongoing documents (virtually or physically) as needed to complete your monthly bookkeeping. 

5

Receive ongoing support and services tailored to your business needs 

Frequently Asked Questions

What are the most common types of financial statements for your business?

Balance Sheets: A balance sheet is a financial statement that shows the health and value of your business. It includes a statement of assets (what you own), liabilities (what you owe), and your equity (your stake in the business). Balance sheets provide an overview of your business and are one of the three core financial statements used to evaluate a business.  

Profit & Loss Statement: A profit & loss statement, often referred to as a P&L, is a financial document that summarizes your business’s costs, revenue, and expenses within a specific amount of time (typically a month, quarter or year). These statements help you analyze your business and see where you have over or under spent for future planning. They also give you a good overall picture of your business’s growth. 

Cash Flow Statement: A cash flow statement, or CFS, shows how your cash position has changed over a period of time. It takes into account the amount of cash (or cash equivalents) entering and leaving your company. A CFS also tells you how much more or less cash you have now than you did before.

What does AR or AP actually mean?

AR stands for Accounts Receivable and AP stands for Accounts Payable. 

Accounts receivable: AR refers to your company’s assets. It is the amount owed to your business and is the money you could collect based on goods or services bought on credit. AR will read as “current asset” on a balance sheet. 

Accounts payable: AP refers to the amount of money your company owes. This could be short-term debt or any money owed to creditors, vendors, and suppliers. AP will read as “current liability” on a balance sheet. 

What is the difference between a bookkeeper and CPA

You may think that the terms “bookkeeper” and “CPA” are interchangeable. While both work with a business’s finances, they function differently. Bookkeepers will typically keep track of money in and out of the business and provide services like purchase and sales records, track AR and AP, deal with the account’s payable bills, and process payroll. A CPA on the other hand works with a business to provide tax advice and planning, create financial projections for the coming year, and provide oversight and recommendations for company spending.  

At McLean, we specialize in standard bookkeeping services, but we also work with your CPA to make sure your books are clean and ready to go for tax season and beyond. 

What are important ratios to pay attention to for a strong business?

Financial ratios can make or break your business. To start, a financial ratio turns raw business data into information for better business management. 

There are 7 main ratios to track: 

  • Cash flow to debt: Your net income plus depreciation divided by your total debt.
  • Net profit margin: Total revenue minus total expenses divided by total revenue. 
  • Gross margin ratio: Your sales minus cost of good sold divided by total sales.
  • Quick ratio: Cash plus marketable securities and net accounts receivable divided by current liabilities. 
  • Accounts receivable turnover: Total AR outstanding divided by total sales multiplied by number of days. 
  • Inventory turnover rate: Costs of goods sold divided by average inventory.
  • Sales per employee: Annual revenue divided by number of employees.
What is the importance of bookkeeping?

We like to think of bookkeeping as the ultimate peace of mind for a business. By keeping track of your financial data, bookkeepers can help companies make important operating decisions. Proper records also help companies stay financially sound and lead to a better understanding of overall performance. Plus, bookkeeping can help small to mid-sized businesses that do not have the funds for full time accountants or accounting departments. Overall, we help you stay prepared and financially ready to take on your business goals.

What do I have to do to get information to you?

At McLean Bookkeeping, we do our best to keep things simple and streamlined. We use digital uploading systems such as secure online portals to gather information from our clients and provide digital files back to you in a timely manner. We will request the necessary documents as needed and walk you through the upload and download process.

Companies We Are Proud to Work With

one eighty landscape logo, mclean bookkeeping client
buffalo ridge builders logo, mclean bookkeeping client
sisters outdoor quilt show logo
growing tree logo
mountain star logo
mclean concrete logo
GSE logo